Project management is an integral strategy that ensures that all the essential plans are established before initiating a process. Process management strategies include initiation, planning, execution, monitoring, and control (Sohi et al., 2020). These strategies provide a comprehensive strategy for implementing a specific plan through a methodological approach that enhances the execution and attainment of goals (Sohi et al., 2020). This paper analyzes the project management steps used in establishing a mobile clinic in a remote area by describing the various aspects of implementation, such as the definition of goals, organizational structure, and project management processes.
Overview of the Project
The mobile clinic is a customized car equipped with all the medical equipment to ensure that medical consultations can happen. Mobile clinics are integral in providing healthcare services for less privileged individuals in accessing healthcare services. The Mobile clinic is set to be established within 30 days, after which it will be fully operational (Sohi et al., 2020). The system will require an established team to create a systematic process to help establish an active clinic. The remote clinic will help establish a better health system for the people in the area to access care whenever they need the services.
Goals of the Project
The first goal of this project is to provide convenient access to high-quality medical care for underserved populations. The people living in rural areas may not have accessible healthcare facilities, depriving them of their right to access quality care services. This project will ensure that it removes the obstacles to care delivery by bringing the services closer to them (Sohi et al., 2020). The second goal is to help curb any emerging diseases that may have detrimental health consequences by delivering on-demand care and interventions in diverse fields to ensure that different types of illnesses are addressed (Sohi et al., 2020). The objective is to provide accessible and available healthcare services that will enhance healthcare service provision.
Establishing and defining goals for a new project is to ensure that they are SMART and that each process aligns with the principle to enhance attainability. SMART goals and project implementation strategies enable a project manager to determine if the idea is specific, meaning that leaders must evaluate the benefits to justify its relevance. Establishing goals also helps improve productivity and performance since people work towards achieving the set objectives or benchmarks. When the set metrics are met, the project is considered successful.
Importance of Understanding Organizational Structure
Employees working on a project will benefit from organizational structure since it provides more clarity; assists manage expectations, improve decision-making, and create consistency. For instance, in a line and staff organizational structure, employees are given a chance to contribute their ideas and creativity to a project (Sohi et al., 2020). Therefore understanding how each organization function is integral in ensuring that goals are met within a specific timeline through an inclusive approach.
In addition, managers can use organizational charts to help delegate duties, coordinate workflow, and ensure that critical activities are performed on time by understanding operational strategies (Sohi et al., 2020). Understanding the new company rules helps promote inclusivity, which allows individuals to network outside their teams and gain new competencies (Sohi et al., 2020). In addition, through assimilating, project managers can learn different ideas of management and supervision, which can also help improve project supervision and execution.
Project Management Structure
One of the project-management structures that managers can implement is the project-oriented strategy. This strategy focuses on maximal leadership and governance effectiveness. Leaders in such organizations create teams into simple, functional units to ensure that work is completed within a specific time to facilitate better functioning. This strategy is integral for time-limited projects considering that it does not involve a lot of creativity but the input or deliverables that promotes better information (Sohi et al., 2020). In addition, the principles of the project-focused governance structure influence the choice of leadership (Sohi et al., 2020). For instance, project-oriented strategies ensure that work is distributed into teams and projects and managed in time, and task-oriented systems maximize productivity.
The project oriented strategy also helps achieve more goals faster and efficiently, considering that all efforts will be geared to a specific objective that supports the project in one way or another. I will consider the balanced matrix structure since it is goal oriented and easy to execute (Sohi et al., 2020). This intervention focus on power distribution between the functional stakeholders, such as the project manager and the suppliers who collaborate to deliver the best possible interventions required for the project to succeed.
Definition of Project Stakeholders
Project stakeholders are investors, experts, donors, and beneficiaries of a specific plan. There are two types of stakeholders depending on their influence on a project. The first type is the general stakeholders, who are affected positively or negatively by a specific project. For example, the consumers benefit when services are quality (Sohi et al., 2020). Their role is to use the products or services provided and give feedback on the merits and demerits of a specific project. The second types of stakeholder are the typical stakeholders who have the power to break or make a project become a success. For instance, project managers, sponsors, committees, and project executives are vital stakeholders who play an integral role in successfully developing a project (Sohi et al., 2020). These essential stakeholders finance, provide expertise and gives guidelines on how workers should achieve a specific goal.
Various best practices for project estimation ensure that budget projection is accurate and can help achieve that specific plan. The first strategy is to break the project into small parts before estimating the prices, known as the bottom-up estimating system. Another strategy for better estimation is projecting the budget with the latest market value with slightly higher prices set on units. For instance, if the current market value for one bag of cement is estimated at $14, the budget estimation should use pricing of $15 to ensure that any fluctuations do not affect the budget (Sohi et al., 2020). Another strategy is leveraging experts since they provide accurate projections based on their experience working in the industry (Sohi et al., 2020). This intervention can help provide expertise by confirming the accuracy, baseline, and rebase line budgeting system that helps enhance projections and avoid making losses.
Project management strategies help creates a clear pathway for implementing processes that successfully initiate a strategy. One of the strategic ways of project management is defining goals to motivate productivity and commitment toward achieving the plan. Understanding organizational structure helps design the mode of operation and steer productive engagement when managing any project. The balanced matrix structure is an example of a strategy that may help manage operations that steer change. Project managers should also engage influential individuals such as investors, executives, experts, and clients in establishing a better management strategy by giving feedback. Their contributions help in decision-making, which supports productive outcomes.
Sohi, A. J., Bosch-Rekveldt, M., & Hertogh, M. (2020). Does flexibility in project management in early project phases contribute positively to end-project performance? International Journal of Managing Projects in Business. 13 (4). 34.