An effective organization comprises a group of highly motivated and effectively skilled professionals who are always passionate about offering effective services to the customers and other stakeholders in the company. The latter will entail the maximum utilization of skills to enhance creativity, effective communication, and analytical thinking to enable an organization to achieve its mission and vision (Galli, 2018). It ensures that all personalities in the entire organization can facilitate a healthy working environment because every member will be able to express passion, honesty, and confidence while contributing to the organizational and managerial styles.
According to Fuertes et al. (2020), organizational management entails a strategy that a given company can employ as its structure in the leadership to facilitate control of resources and achievement of goals. The managers and employees in the organization have the mandate to achieve a common organizational goal through effective planning and managing personalities and resources. Therefore, this research paper will provide a detailed description of the best ways to manage an organization.
Effective organizational management is primarily grounded on the leadership style employed by the company. Employees tend to be free and productive when they have a leadership style that is favorable and conducive to them. There are various management styles, such as autocratic, bureaucratic, democratic, and laissez-faire. According to Englehardt and Simmons (2022), most effective organizations employ a democratic management style where employees and managers are free to participate in the organizational hierarchy and decision-making process. The democratic management style promotes employee feedback at all levels, thus promoting teamwork and collaboration because of the open and effective communication within the organization (Hamel & Zanini, 2018).
Delegating roles by managers to employees also promotes important growth and development of skills because there is room for sharing employees’ experiences, talents, and inventiveness. Consequently, the organization can thrive since there is full participation in the decision-making process and employee and other stakeholders’ feedback for effective organizational management.
Managing an organization also entails having a clear vision and planning. An organization must have a clear vision highlighting what it intends to achieve because, without any vision, the organization will remain stagnant, lacking directions and plans. A manager of any organization must always have a design and a clear road map that will guide all members and stakeholders. According to Galli (2018), failing to plan entails planning to plan. It implies that when an organization lacks an effective plan for its objectives and vision, it is destined to fail.
Thus, there is a need to create a well-organized and structural plan for organizations and communicate the same to all staff members. Once a clear vision has been established, it is necessary to follow it with practical planning decisions to increase the organization’s effectiveness, relevance, and importance. A compelling vision and planning system helps promote effective management because every employee will be able to know and understand the roles and responsibilities expected of them (Inegbedion, 2020). The latter will ensure that the company is unified in approach and ability to achieve its goals with a lot of ease. Consequently, having a clear vision and planning is a basic way that the management system in an organization can utilize as a mechanism for promoting an effective management system.
Effective Communication in an organization forms an essential foundation as an avenue of managing an organization. In a company, there are different people with different positions in the leadership hierarchy; however, when there is no effective communication, there will be a major problem in addressing challenges occurring in the organization.
A best-managed organization should have clear communication networks, which can only happen when everyone is ready to listen to other peoples’ opinions and ideas and utilize the ideas where necessary. Macnamara (2019), argues that communication is a two-way activity; the more a person listens, the more valuable an opinion they will have on others. The latter implies that when there is a clear flow of communication in an organization, employees and the management can build trust among themselves, and work will be done with minimum follow-up. As a result, it will boost the confidence of everyone in the organization and contribute towards collectively achieving its goals.
Managers should be in a position to promote an active listening culture and accommodate everyone’s opinion to ensure there is effective management of the organization. Therefore, an organization’s effective management should have an open communication culture that can enable employees to share their problems and skills to improve the company’s operations.
Additionally, managing an organization effectively delegating some roles to different individuals within the organization. Task delegation entails dividing the work into separate sections within the team to allow other members to share their skills and specialization. Delegating duties is essential in ensuring team members can learn, develop, and grow in all the areas within the organization. According to Inegbedion et al. (2020), every employee has a weakness and strengths. Despite offering effective delegation procedures, there is a need to understand that the management team should always work closely with the team to ensure they achieve the right and desired task.
Thus, assigning them the right job and duties is essential because it will enable them to focus on their strengths and incorporate others to improve on their weaknesses. Effective management also includes understanding the abilities of the employees and their personal goals and ambitions in life. These pieces of information will help assign tasks that will help various employees to grow and develop professionally because an organization should be in a position to bring the best out of the employees while building a continuous team geared towards perfection. Hence, to achieve the latter, managers should provide necessary and relevant instructions and trust their team to enable them to delegate work without hesitation.
Building a culture of transparency is another way of managing an organization. Management programs and activities are only successful and effective when an organization has a high level of transparency within the leadership hierarchy. A manager needs to be more open and honest with the management team and employees to boost the level of trust and transparency in the organization. Transparency in an organization entails passing critical information to the team members to gain their trust and loyalty.
An effective organization is always mindful of sharing critical ideas and information that will assist in improving the state and effectiveness of the company (Buljac-Samardzic et al., 2020). The transparency culture will help ensure that employees remain focused on their activities. However, it is sometimes better to withhold some detailed and crucial information when not at liberty to share it with the management team or the employees. Although withholding the information may limit the success of the entire operation process, it will also help monitor employees’ attributes. Achieving the latter will require involving employees in the decision-making process, prioritizing communication, and sharing relevant pieces of information for transparency (Casciaro, 2019). Therefore, to have effective organizational management skills, managers should be more observant in sharing critical information to build a foundation of trust in the company without breaking the stipulated rules and regulations.
Additionally, an organization should promote the idea of self-reliance among employees. Teamwork remains the obvious value in any organization; however, promoting individual productivity is also important. Davidescu et al. 2020, argue that each staff member in the organization should be allowed to contribute a special skill and ability that will help in the overall performance of an organization.
An organization should always work on minimizing unnecessary activities and hiring that can lead to increased expenses with little or no income to bank on. For instance, an organization should not hire consultants from outside if there is an effective human person among the employees who can provide effective consultancy roles. An organization can also reduce the expense of hiring a salesperson by employing a salesperson with management skills and experience to train other employees (Buljac-Samardzic et al., 2020). The latter will help build a strong, solid, and effective group of salespersons within the organization, thus, helping to limit the cost of employing new staff. Hence, an effectively managed organization will always strive to promote the spirit of self-reliance among the employees to improve the income of the organization and limit expenses.
An organization can also be effectively managed by tapping all the available resources. When creating strategies to promote effective organizational progress, every company member should always be encouraged to ensure the most effective and sufficient use of available resources and employ the resources to help contribute to the company’s development. According to Casciaro et al. (2019), a manager should always be active in searching and tapping for new resources. In an organization, the management should know some different skills and ideas from various employees that can help them limit their expenses in searching for the skills that can be easily available within the organization.
Consequently, there is a need to keep and be willing to tap into and utilize any hidden skills and competency among the employees to help them grow and develop their skills holistically. The latter will promote efficiency and increased accountability by employees because they know and understand the organization’s level, requirements, and expectations (Macnamara, 2019). Taping available resources will enable all members to actively participate in making the best out of their skills, talents, and teamwork by thinking outside the box and being more strategic in making relevant changes. Therefore, there is a need to be positive, projective, and enthusiastic at work because these aspects play a crucial role in the productivity of an employee.
Conclusively, having effective management systems in an organization helps establish proper structures that will promote effective outcomes. Successful managers should establish the best ways to manage an organization, especially starting with a leadership style that will incorporate everybody and allow them to share their opinions and skills without interference. Employees should be guided effectively towards greater heights and success and get the best out of them for an organization to prosper. The latter is achievable through promoting a democratic leadership style, transparency, open communication, and delegation of roles to enable employees to develop their skills and further their experiences. A better way of managing an organization will also incorporate having well-stipulated plans and visions, encouraging self-reliance among employees, and using available human resources without extra expenditure.
References
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